Welcome to Bangladesh Medical University
The Director (Finance & Accounts) Department plays a vital role in ensuring the smooth financial management and administrative operations of the university. Through its eight specialized sections. The department efficiently manages salary, bill, cash & bank operations, tax and Vat, budgeting, pension, provident fund, welfare fund, group insurance, and rent collection activities with transparency, accuracy, and accountability.
Each section works in close coordination to maintain proper financial records, ensure timely payments, support audit and compliance requirements, and provide essential financial services to teachers, physicians & surgeons, resident students, officers, employees, and other stakeholders. The department is committed to maintaining strong financial discipline and effective governance in support of the university's academic, administrative, research, development and healthcare activities. The activities of each section are outlined below:
Details of the Eight Sections
1. Salary Section
Processing and disbursing salaries and allowances for high official executives, teachers, doctors, officers, nurses and employees.
Managing matters related to selection grade, higher grade, and time scale benefits.
Preparing annual salary and allowance statements.
Administering recreation leave and leave-related financial benefits.
Processing honorarium payments for resident students.
Managing scholarship payments for B.Sc. Nursing students.
Processing wages for daily labour employees.
Handling overtime payments for drivers and other eligible staff.
Processing arrear bills and revised pay fixation cases.
Maintaining employee payroll records and salary-related databases.
Coordinating with banks regarding salary transfer and payment activities.
Issuing salary certificates, allowance certificates, and other related financial documents.
Preparing salary expenditure reports for management and audit purposes.
Assisting employees in resolving salary-related issues and queries.
2. Bill Section
Preparing bills for all office expenses, utility charges, procurement, and other operational expenditures.
Processing payment bills for suppliers, contractors, and service providers.
Verifying supporting documents and ensuring compliance with financial procedures.
Maintaining records of all submitted, processed, and approved bills.
Forwarding bills to the treasury and relevant authorities for payment.
Maintaining monthly and yearly bill registers and expenditure statements.
Preparing adjustment and reimbursement bills as on when required.
Assisting internal and external audit teams by providing relevant records and information.
Coordinating with different departments and offices regarding bill-related matters.
Systematically preserving vouchers, invoices, and other financial supporting documents.
3. Tax & VAT Section:
Managing all income tax & VAT related activities and maintaining the financial transparency, accountably and legal compliance in both public and private organizations as per Govt. rules & regulations.
When Payments are made against- goods, services or works applicable tax &VAT withheld are prescribed raters before financial payment is released.
Deducting and depositing income tax and deducting applicable tax from the salaries of officers and employees.
Deducting tax at source from the bills of contractors, suppliers, and consultants, and preparing tax-related returns, certificates, and reports.
Ensuring compliance with the rules of the National Board of Revenue and responding to tax audits.
Managing, determining, and deducting all financial transactions in accordance with government law when purchasing goods and services.
Deducting VAT from supplier/contractor bills and depositing it into the government treasury, preparing monthly returns, and submitting them on time.
Maintaining and updating VAT registers and other tax documents and coordinating them.
Preparing invoices and ensuring and maintaining them in compliance with tax laws and regulations.
Providing necessary assistance in audits, inspections and investigations ensuring legal compliance to minimize tax& VAT related risks.
4. Cash & Bank Section
Receiving and disbursing cash related to university financial transactions.
Maintaining daily cash books and transaction registers.
Processing cheque issuance and bank payments.
Maintaining records of deposits, withdrawals, and other banking transactions.
Preparing regular bank reconciliation statements.
Processing approved payments for bills, salaries, allowances, and other expenditures.
Ensuring safe custody of cash, cheques, and important financial documents.
Coordinating with banks regarding account management and financial transactions.
Preparing monthly and annual cash and bank statements.
Maintaining proper records for audit and inspection purposes.
5. Budget Section
Preparing the annual revenue and development budget of the university.
Collecting budget proposals from institutes, departments, halls, and offices.
Reviewing and consolidating budget estimates and expenditure plans.
Monitoring budget allocation and expenditure to ensure financial discipline.
Processing budget revisions, re-appropriations, and supplementary budgets when required.
Maintaining records of approved budgets and expenditures.
Preparing budget and financial reports for university authorities and government agencies.
Coordinating with the finance and accounts sections for effective budget implementation.
Supporting audit and inspection activities by providing budget-related information and records.
Determining the surplus and deficit budget for every financial year.
Analyzing expenditure trends and financial performance for future planning.
Assisting in policy formulation related to financial management and resource allocation.
6. Pension Section
Processing pension cases and preparing necessary documentation.
Verifying service records, leave records, and financial documents of retiring employees.
Preparing pension bills for approval and payment.
Processing gratuity, commutation, and other retirement benefits.
Maintaining records and data bases of pensioners and retired employees.
Ensuring timely disbursement of pension payments and benefits.
Handling family pension cases and nominee-related documentation.
Issuing pension certificates and other official documents.
Coordinating with government offices, treasury, and banking authorities.
Assisting audit teams by providing pension-related records and information.
Resolving pension-related queries and issues of retired employees.
7. Provident Fund, Welfare Fund & Group Insurance Section
Managing all income tax and VAT-related activities and maintaining tax and VAT records.
Maintaining Provident Fund accounts and ledger entries.
Processing Provident Fund loans, advances, and final settlements.
Calculating and distributing Provident Fund profits.
Opening and maintaining Provident Fund accounts for employees.
Preparing loan-related bills and supporting documentation.
Managing Group Insurance schemes and processing related claims.
Administering Welfare Fund activities and employee assistance programs.
Maintaining records of subscriptions, deductions, and financial transactions.
Preparing financial statements and reports related to Provident Fund and Welfare Fund operations.
Coordinating with relevant authorities regarding insurance and fund management.
Assisting audit teams by providing relevant records and documents.
8. Rent Collector Section
Issuing receipts for cabin and bed rent paid by admitted patients.
Maintaining daily records of rented cabins and beds.
Keeping updated information on vacant and occupied cabins and beds.
Recording daily rental income in prescribed registers.
Preparing monthly and yearly rental income reports.
Submitting relevant reports and records to the Audit Section when required.
Preparing refund bills for excess cabin or bed charges and forwarding them to the cash section.
Maintaining proper documentation of all rental transactions.
Assisting in audit and inspection activities by providing necessary records and reports.
Finally, Office of the Director (Finance & Accounts) department stands as one of the key pillars of the university, ensuring transparency, accountability, and excellence in financial management. Through the coordinated efforts of its specialized sections, the department provides timely and reliable financial services that support academic, administrative, research, and healthcare activities.
With a strong commitment to integrity, efficiency, and public service, the department continues to uphold the trust of all stakeholders, including teachers, physicians & surgeons, resident students, officers, employees, and patients. By maintaining sound financial good governance and responsible resource management, it contributes significantly to the university's vision of excellence in education, healthcare, and institutional developments.
